Online document collaboration: a necessary efficient artifact for office

Document processing has always been one of the most frequently used tools in office , What we often say Office Three pieces ：word、Excel、powerpoint, It is the basic office software most needed for enterprise office .

No matter how big the enterprise is , It involves the daily operation documents of the company , The amount accumulated in a year is huge . This includes daily system documents 、 Notification document , Of course, it also includes performance appraisal involving internal secrets of the enterprise 、 Operation plan and other documents .

Traditional document processing software , Are based on independent clients , For enterprises , There are certain privacy protection restrictions on the software data on the employee's personal terminal , Unable to achieve unified management , Taking a company as a whole , A large number of documents are produced and released from one terminal , This means that almost all the data of the original document is stored on one terminal , For enterprises , There will be the possibility that important documents and data may be leaked .

In the past , In order to avoid the leakage of important documents and data , Or unified configuration of office computers , Uniformly configure the office system , Ensure that all files collaborate on the intranet , But this method is only applicable to medium and high-end enterprises , For small and medium-sized enterprises , The cost is too high , Including arrangement cost and maintenance cost .

The emergence of Cloud Computing , It drives a large number of cloud based collaboration tools and software , This includes ： Cloud document tool . The earliest known cloud documents are mainly impression notes 、 Youdao cloud notebook and other two notebook application brands , And in the enterprise digital transformation stage , In order to facilitate the unified management of enterprises , Internet companies want to follow up and launch online tools for corporate office software , For example, Tencent document 、 Graphite document 、 Flying book document 、Baklib wait .

The difference between online document collaboration software and traditional office software ：

• Share writing ：
  We all know a document , If it involves the... That needs to be modified , Generally, the whole document is transmitted to the direct superior or the cooperation department at the same level , The problem is that sometimes we just carry mobile phones or are on the way , Unable to use the computer in time , The price of cloud documents is that only you have a network can open it to read or directly participate in opinion modification through your mobile phone , It is very convenient to modify working documents and follow up work ;

• Track the process ：
  Many people can participate in cloud document collaboration , Easy to open , Anyone's modification trace can be saved in time , It is very convenient for cross department communication ;

• Richer forms of documentation ：
  A variety of online templates , Online questionnaires, etc , Greatly save the office efficiency of the team .

Introduction to document collaboration tools

It's recommended here Baklib. It is an online production knowledge base 、 Product manual 、 Help center 、API file 、 Product introduction 、 Online manuals and other software , It can help enterprises achieve internal knowledge collaboration and external publicity .  

It is more than just a document collaboration tool , It is also a mature knowledge base , Enables you to quickly capture... With your team or customers 、 Store and share information . In terms of document collaboration ,Baklib Provides a simple and clear interface , Allows you to quickly create documents and edit them together , Also track previous versions . Multiple access levels give you complete control over who can see your content —— You can post it online 、 Share internally 、 Generate common shareable  URL  Or invite specific people .

Online collaboration , Whether it is internal management or external cooperation , Cloud based office scene construction , It is also a scenario that enterprises must think about in their digital transformation . If a worker wants to do a good job, he must sharpen his tools first , Whether the tools often used by enterprise teams are suitable for the enterprise's digital scene , It is also an important step to promote digitalization .

Today I recommend Baklib, Welcome to experience . But in the end, we expect you to complete the digital transformation according to the enterprise's own scenarios .