Project management essence reading notes (6)

Project supervision and control : Keep abreast of project progress , Respond to changes in risk

Always pay attention to the project status

Purpose of supervision and control ： Guaranteed time , The budget , quality

The key lies in ： Foresight

The two extremes of project management methods ： Let go , Meticulous

Regulation is everywhere

• Initiation stage ： Know the main stakeholders , Keep the information flowing
• planning stage ： Monitoring risk , According to the project schedule , Monitor the project scope according to the schedule
• Execution phase ： Responsibility reporting meeting to monitor the performance and commitment of the team , Monitor schedule and work quality

The significance of project reporting

• Let them know the progress of the project
• What help they can provide

Tools ： Project progress report

• Project name
• date
• Prepare people
• Presented by
• The overall health of the project ： By target , There are risks , There are dangerous
• The goal is ： By target , There are risks , There are dangerous , remarks
• find a way out of a difficulty ： action , person in charge , date

The overall progress of the project and the problems encountered are transparent

Effectively respond to changes in the scope of management projects

• Prevent the scope from expanding ： Range change control , Lock the monster in a cage
• Prevent the scope from expanding , Make sure all changes
  • Unanimously approved
  • Decide whether the scope of the project changes
  • How to deal with changes when the scope of the project changes

Always keep ： calm + awake , Ensure neutrality and know all the information collected

• What is the purpose of change ？
• What is the impact ？
• How to achieve change

Tools : Project change requirements

• Project change requirements
• Project name
• Project proposer
• date
• Project change proposal
• Reasons for project change proposal
• What impact does the change have on local items of the project
  • Time , Range , quality , resources , The budget , risk
• Approval of major stakeholders
  • Signature + date

Even minor changes , Can be put in it

Expanding the scope and discovering the scope are two different concepts

• Expand the scope
  • Increase cost and time
  • Make the project unclear , confused , The point is not clear
  • The value it brings is achieved through another independent project
  • Just meet the requirements of leaders , Rather than actual needs
• Scope of discovery
  • The urgent need to better achieve results and stakeholders
  • Clarify the purpose of the project
  • Reduce the project to a more controllable solution

How to let stakeholders know the progress of the project ？

Project progress report

How to effectively respond to changes in the scope of the project ？

Project change requirements report