Evaluation of powerful and excellent document management software: image management, book management and document management

For all kinds of efficient people , Note management and file management It is the eternal theme of building our own knowledge management system .

Note management

For note management , The Cornell note taking method is recommended 、 Unary note taking 、  Progressive induction 、 Evergreen note taking and other note taking methods . And note management AIDS , Recommended information management Tools Janue /MarkDownload、 Mind mapping Tools GitMind、 flow chart Tools Process On/Draw.io、 Whiteboard Tools Excalidraw.

Excalidraw mapping

file management

Today we will mainly discuss document management . as for Misunderstanding and solution of document management , You can read 《 How to manage documents ？》 This article .

Next, I will discuss the various aspects of document management , Introduce some powerful 、 Excellent file management software ：

File organization tool

First , I will introduce some common file organization tools . Each of us has a variety of special needs for documents . The following recommended applications are for reference only . For details, you can follow the diagram , Find the right tools for you .

• File icon conversion tool ：image2icon
• Folder icon beautification tool ：Color Folder
• Document cleaning tools ：CleanMyMac
• File extraction tool ：File Juicer
• Document identification tool ：ABBYY FineReader【 The most powerful OCR Tools 】、 Scanning King
• File batch rename tool ：Renamer、A Better Finder Rename
• Document comparison tool ：Beyond Compare
• File merge tool ：CompareMerge、Araxis Merge
• File transfer tool ：Google Drive
• File format conversion tool ：PDF Converter etc.
• File compression tool ：BetterZip
• File encryption / Decryption tools ：
• File staging tool ：Yoink、Dropover

• File efficiency startup tool ：Alfred

• Desktop file Organizer ：iCollections

Document organization editing tool ：DEVONthink

DEVONthink 3 Is a collection of document organization 、 Document editing 、 Knowledge management in an efficient office software , Help you organize and edit your messy documents .

DEVONthink Support Infinite level 、 Support for managing any file 、 Beyond the content of impression notes 、 Built in powerful OCR、 Built in based on AI Advanced search function of 、 Built in powerful automated scripts .

DEVONthink Official website

Automatic file processing ：Hazel

Hazel 5 mac yes One can automatically monitor and organize Mac Folder Tools for . Can automatically complete the file management silently for you in the background 、 file 、 Delete and other operations , Very practical .

Hazel Official website

Picture management tool ：Eagle

Eagle Known as yes Impressions of the image management community .Eagle Perfect combination of picture collection 、 Arrangement 、 Search and other three functions , Easy picture viewing 、 Arrangement 、 classification , Save your favorite pictures quickly .

Eagle Official website

Video management tools ：IINA

An online video player with modern design and streamlined features , You can watch the video , Manage playlists , Process media content or load subtitles for movies, etc . This is a One for free 、 Powerful 、 Open source 、 A beautifully designed video player .

IINA Official website

Book management tools ：Calibre

The most powerful local e-book management tool .Calibre It can import almost all e-book formats on the market , It also provides the function of automatically improving the meta information of books . even to the extent that ,Calibre And support RSS、 Share book list and other functions .

Calibre Official website

Document management tools ：Zotero

There are many excellent document management tools , However Zotero Still unique and outstanding .Zotero Completely free and open source 、 It has a powerful third-party plug-in system 、 The community is active 、 Support PDF Reading and commenting 、 And Word And so on 、 Built in numerous academic database information .

Zotero Official website

A productivity tool that combines note management with document management ：FlowUs Flow notes

Introduce

A unique 、 Notion Class All in One Productivity tools .

Core functions

• Block Editor —— Support page 、 To do list 、 Code blocks, etc Varied Block. meanwhile , Also support Synchronized block , convenient Block Content Knowledge reuse . Besides , Support Page dynamics and Comment on function .
• Simple tables ： Support Simple tables , Meet the user's needs for lightweight tables .
• Database, namely Multidimensional table , Support includes form 、 Kanban 、 Gallery 、 Catalog 、 time axis 、 The calendar 、 Collection table And so on .
• Multi dimension table function ： Support grouping 、 Screening 、 Sorting and other basic functions . meanwhile , Also support The formula 、 relation 、 Summary And other advanced functions , Facilitate the implementation of multidimensional tables Automated data aggregation and presentation . Besides , Support Reference multidimensional tables function , It is convenient for users to share in multiple pages Database.
• Template function ： Template button + Template Market . Powerful 、 Diversified 、 Personalized templates can meet the needs of different users .
• Collaboration ： Support see 、 edit 、 Comment on 、 Copy And other collaboration permission functions .

Reference and embedding of multidimensional tables

Special function

• And Notion comparison ,FlowUs  Support Chinese interface , Optimize the details according to the usage habits of Chinese users .
• Support native development , It solves the input problem of mobile terminal . For most users , The requirement for mobile terminal is real-time content synchronization 、 Support quick input .FlowUs As cloud notes , There is no problem with cross platform natural content . and Native applications It can bring users a good mobile end experience , Realize open write , Quickly collect all kinds of knowledge and content .
• Support Folder page ： take Network disk Integrate into your note taking system
• What is a folder page ？ image Network disk application equally ,FlowUs Allow users to transfer their commonly used office files In the form of folders or multiple files Onekey Upload to note space In . also ,FlowUs Allow users Free online preview Office files in folder pages .
• stay Notion And other similar software , Files can only be written in The attachment To exist in the form of . about Notion for , You need to use the browser to jump to view the attachment content . And other similar software , Need to be upgraded to personal Pro Version can be previewed online .
• The folder page has Title View 、 Card view 、 preview view These three views , It is convenient for users to preview the contents of files in different forms .

Folder page ： Integrate the web disk into your note taking system

• Very friendly to individual users , High cost performance .
• Like 《Notion Class software horizontal evaluation ：Notion、FlowUs、Wolai》 In this article, the specific functions and prices of the three software are compared ,FlowUs have High cost performance .
• On many of the same functions ,FlowUs It provides users with more use rights . such as , The group version for less than five people is free , And this function is in Notion And so on . Besides , Upload files 、 Single block word limit And other core functions ,FlowUs Provides more storage space and fewer functional limitations .
• Of course ,FlowUs Also support Educational benefits .
• rich Software linkage ecosystem ：FlowUs And Whiteboard 、 Mind mapping 、 flow chart 、 Design collaboration And many other excellent third-party services have formed software linkage . To be specific ,FlowUs Support Figma、Airtable、Sketch、 Ink knife 、 Imitator 、Excalidraw、ProcessOn、Canva、Bilibili、 Tencent video 、 Youku Video 、 NetEase cloud music 、Codepen.

Directly in FlowUs Inside View and edit Mind mapping 、 Whiteboard 、 flow chart

FlowUs Flow notes · Template

Home page · Dashboard templates

FlowUs Dashboard template sharing

We media operation template

Self media operation · Template sharing

Progress bar comprehensive template

• FlowUs Dashboard template
• FlowUs We media operation template
• Strengthen memory · Repeat template at intervals
• Progress bar comprehensive template
• Tomato working method template
• time management ： Time block 、 Four quadrant management method template
• time management ： Gap log template

The above template part uses the domestic widget Library NotionPet Make , For more widgets, please go to the official website ：

• NotionPet Official website - Rich widget Library 、 Dynamic icon library —— Offer a lot of good-looking 、 practical Components of , Can assist in time management 、 task management 、 Take notes 、 Information management 、 Creative Writing And other usage scenarios . among , The number of small pieces is Keep enriching , Stable service . also ,NotionPet Provides powerful Customized services , Can satisfy your Personalized configuration requirements .
• Domestic component library NotionPet： Embed visualization modules for notes —— About NotionPet Of Special article evaluation

Use the tutorial 、 Summary of learning resources

• FlowUs Zhihu Homepage
• FlowUs Educational benefits
• FlowUs Help center
• FlowUs Synchronized block ：flowus Information flow note major update formula and synchronization block
• FlowUs Multidimensional table · relation 、 Summary ： relation 、 User guide for summary function
• FlowUs Interest flow - A new generation of productivity tools

Introduction to relevant productivity tool evaluation and methodology

• History of note taking software 、 Select strategy and in-depth evaluation
• Digital Garden ：Notion Like Tutorial on using note taking software · Summary of learning resources · Knowledge management solutions ： In depth evaluation 、 Auxiliary tool 、 information management 、 time management 、 task management 、 Thinking management 、 project management 、 file management 、 Note taking method 、 Memory method 、 The way of writing  —— In this article , I take Notion Class tools as an example , This paper introduces the design of note taking software Multiple usage scenarios And related Reading methods 、 Note taking method 、 The way of writing And so on .
• Comprehensive evaluation of domestic mainstream productivity tools  —— In this article , I have summarized the detailed evaluation articles of common productivity tools , Include Lightweight note taking software 、Markdown Editor 、 cloud Office、 Offline notes 、 Cloud notes 、 Open source note taking software 、 Outline editor 、 Collaborative office note taking software 、 Knowledge base management tools 、 Low code / No code platform 、 Writing software 、 Productivity methodology And so on .
• Productivity tools —— Note taking software FlowUs In depth evaluation
• FlowUs Interest flow - A new generation of productivity tools