About mission planning and improving execution

About mission planning and improving execution

Preface ：

Good time management and perfect task planning are very important to every one of us , I will not repeat why it is important 、 What is the meaning of our life . But if you often feel that time flies , The planned task was not completed on time , Clearly cherish every minute and every second, but the efficiency is not high . So keep looking down , Here's a task plan for you 、 Ideas for improving execution .

This paper is mainly divided into the following parts ： Methods of mission planning , Three working methods to improve execution , Some tips , Recommended books .

One . Mission planning ：

1. Draw up a To Do List：

• Keep a record of everything you have to do , Include your study plan 、 Reading plan, etc , You can write it down in your notebook or mobile memo .

2. Three major items of the organizational system ：

• project ：

  A project is a collection of many tasks with common goals , The task lacks structure , The project can well combine multiple tasks . For example, learning a programming language is a project , Completing one of the knowledge points is a task . The project is relatively stable , It will not be updated quickly because of new information . Projects can help you plan your life for the next few weeks or even months .

• Activities ：

  Some things that need to be done at a specific time or trivial life , For example, make an appointment with a friend to have dinner on the weekend 、 Get an express in the evening, etc .

• Mission ：

  Mission , Is the specific thing to do , It is something that needs to be done 、 Independent action . Projects are the main source of tasks , There are other sources of the mission , This is different from person to person .

3. Classification of task levels ：

take To Do List Projects to be done in 、 Activities are broken down into multiple tasks .

Here, the task level is divided with the help of the four quadrant method , It is divided into 1 level （ highest ）、2 level …. The purpose of grading is to accomplish the most important things in a limited time .

First quadrant ： Important and urgent

This quadrant represents very important , Put the most important things in the moment , The way is to do it right away .deadline It's the first productivity .

Beta Quadrant ： Urgent but not important

This means that this matter is not important to me , It's just a little thing , But there is a time limit or urge .

The third quadrant ： It's not important and urgent

This quadrant represents a waste of life or time , Try not to do it or stay in a relaxing time to do it .

Quadrant four ： Important but not urgent

This task is very important , But there is no time limit pressure . For example, reading non utilitarian books , Accumulate slowly .

4. Weekly and daily goals （W/D）

​ 1. The last day of the week , Combine with the task level To Do List The tasks in are assigned to the next week's to-do list , Give priority to high-level tasks ;

​ 2. At the end of each day , Move some weekly goals to the new daily goal list , These are your goals for the next day ;

​ When making the daily plan , The description of a task must be very detailed , Including what I want to do , What are the criteria for completing the task . This can avoid the delay and waste of time caused by unclear task definition .

​ 3. Once you have achieved your daily goal , Then stop working on this day .

At the same time, you can also make a monthly plan / Quarterly plan .

5. The status of the task

​ 1. be ready ： Tasks in the weekly goal , Waiting for you to finish ;

​ 2. Conduct ： The task you are doing ;

​ 3. Blocking ： The task is interrupted , Temporarily enter the blocking state , Wait to continue ;

​ 4. complete ： Review the completed tasks in time , To really complete .

Completion is more important than perfection , Sometimes too much to pursue perfection but too late to start , Do it boldly .

Two . Improve execution

1. Tomato working method ：

The basic idea ： Stay focused on learning / Work 25 minute , rest 5 minute ; The time can be adjusted according to the specific content , Stay focused on learning / Work 50 minute , rest 10 minute .

You can use your mobile phone APP To time , At the same time, it can also eliminate the interference of mobile phones when you are in a state of concentration . Specific implementation details can be found in Baidu .

Here is the key point , The significance of adopting tomato working method ：

• Record how many tomato clocks you complete each day , Find out where you spend your time , Motivate yourself to work as productively as possible ;
• Take the tomato clock as a unit to estimate how long a task will take , To optimize your daily schedule ;
• Set a goal for the number of tomato clocks to be completed each day , To really assess your daily effort , Can also know their ability to work ;
• Focus on what needs to be done in each tomato clock , Intentnesses .

2. Quota work method ：

The laws of ;

• Pick a repetitive task ;
• Specify the effective time limit , During this period, the task is repeated ;
• Specify the quota of the number of times the task should be completed within the given validity period ;
• Promise yourself ： Be sure to meet the quota ;
• adjustment ： Increase or decrease the quota .

The secret to the success of the quota method can be traced back to “ Tortoise and the hare ” The story of , Work at a slow but steady pace , Better than a fast but less persistent way of working .

List all the tasks you need to repeat in your life , Especially those things that you can't continue to accomplish but will benefit from it once you do it .

For example, exercise regularly several times a week , I need to read several papers .

3. Lyubichev time statistics ：

If you want to manage your time , First of all, you should know how your time is consumed .

The general idea ： By recording the time spent on each task , Then make statistics and analysis , And make monthly and annual summaries , Improve the working methods and plans based on the summary , In order to improve the efficiency of the use of time .

The recording of time can be combined with the tomato working method .

3、 ... and . Tips ：

1. Positive feedback ：

Before going to bed every day , Check your daily schedule , All the tasks in the plan are completed on time , Will give yourself a positive incentive , Full of sense of achievement ;

2. Set a deadline ：

Important but not urgent or time limited projects , Be sure to set a deadline for it . There is no deadline , The plan will become a demon to erode your time , Keep you from completing .

You can write the deadline on a post it note , Stick it to the edge of your computer screen , You can see it when you are distracted .

3. Review weekly ：

Give yourself time every seven days to think independently , No music 、 Don't look at the cell phone . Make sure your efforts are worth it , Instead of just keeping yourself busy .

If you don't feel motivated in the last few days , Correct mistakes in time , Don't let bad habits take root .

After the review , By the way, make a plan for the next week .

Four . Recommended books ：

[1] Scott · Yang ,《 Super efficiency manual 》

[2] Scott · Yang ,《 How to learn efficiently 》

[3]John Z.Sonmez《 Soft skills A survival guide beyond the code 》

Try a little every day

Inner peace