10 key points and 5 measures for good project management

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The project manager should do a good job project management Of 10 A key point ：1、 Clear and agreed project objectives ;2、 Develop project standards and procedures ;3、 Reasonable prioritization ;4、 Capable of ensuring and implementing resource allocation ;5、 Refined task decomposition , The responsibility of the task belongs to people ;6、 Daily check 、 Check the project progress and submissions every week ;7、 Adjust the task objective according to the inspection 、 resources 、 speed of progress , And modify the plan ;8、 effective communication ;9、 incentive ;10、 tools .

One 、 Common problems and reasons in project management

1、 The customer fails to pass the acceptance ： Acceptance criteria 、 The test specifications and methods have not been recognized or confirmed

2、 Some people are not satisfied with the project ： There may be a lack of effective project performance management mechanism , There is no effective communication mechanism and way 、 Method

3、 Disputes and other phenomena ： communicate , Or the plan is not thoughtful

4、 Buck passing and other phenomena ： The supervision mechanism is not introduced or the supervision is not in place 、 Communication is not smooth

5、 The project schedule is very tight ： Redundancy is not considered

6、 The project manager reports many things ： Project manager authority issues and communication 、 Conflict, etc

7、 After a long time , I found that there was something wrong with the project ： Poor monitoring 、 The monitoring particle is too coarse

8、 Possible problems in planning quality ： Lack of quality awareness , No responsibility , Risk free ;

9、 Possible problems in quality assurance ： There is no quality audit 、 No test report ;

Two 、 Countermeasures

1、 Measures to speed up progress ： Reduce the scope of the project or outsource （ Do the key requirements first ）; Or use parallel or rush ; Use high-quality resources 、 Experienced personnel 、 Improve work efficiency ; Focus on quality and risk 、 Reduce rework .

2、 Measures to control costs ： Strictly control expenses ; Use efficient personnel 、 How to improve , Increase of efficiency ; Improve product quality , Reduce rework , Cost savings ; Postpone the start time of non critical path activities .

3、 Quality management system improvement measures ： Define the quality policy 、 Implement quality planning 、 Guarantee 、 Control process ; Develop a practical quality management plan （ policy 、 The goal is 、 Management activities ）; Improve the process 、 Quality control cycle 、 improvement ; Strengthen quality awareness and responsibility 、 Risk awareness ;

4、 Measures to ensure timely delivery of procurement ： The purchasing department signs for confirmation , Clarify the consequences of delayed arrival ; The purchase contract specifies the penalty measures for delayed delivery ; Strengthen communication , Follow up the arrival ; Risk response measures .

5、 Some measures to ensure contract management ： Prepare the scope specification first , Re sign the contract ; The terms of the contract are vague , Additional clauses are required to clarify ; Demand is vague , Fixed lump sum contract is not suitable ; Clarify the rights and obligations of both parties 、 Default claim management ; Clarify contract change management ;

3、 ... and 、 Do a good job in project management 10 A key point

1、 Clear and agreed project objectives

Make sure everyone knows where they are going , Ensure that each work item contributes to the achievement of this goal . If the goal is not clear , Then the whole team is just doing things with their heads down , There is no subjective initiative or enthusiasm .

And solve the goal problem （ In particular, innovative project objectives ）, One method we have been using is OKR, because OKR In addition to target publicity , The most important thing is that able people can motivate everyone to think together , Whole Team To achieve this general goal , What key results do everyone need to achieve , What are the growth points and so on .

2、 Develop project standards and procedures

Multi project often means multi team 、 Cross team , And standardization 、 Process can make different teams do things according to unified rules and standards as much as possible , It can also reduce conflict for the team , Greatly realize the tacit understanding between enterprise employees .

3、 Reasonable prioritization

Prioritization can be conducive to the rational allocation of resources , Focus more on important and urgent projects .

4、 Capable of ensuring and implementing resource allocation

Not all resources can be effectively invested , This is an important reason for project risk . besides , A company's resources are limited （ Including manpower / financial / Hardware devices, etc ）, The same resource cannot be used by all projects at the same time . When multiple projects are in parallel , In the case of abundant resources, several projects usually call each other , Special resources should be coordinated with the company ;

When resources are tight , We should first establish a multi project schedule and analyze internal and external resources , Then according to the different stages and conditions of each project , Match HR model .

5、 Refined task decomposition , The responsibility of the task belongs to people

The biggest value of corresponding key results is to let the team always have clear goals . To facilitate risk assessment , Minimize uncontrollable factors , The project needs to be disassembled step by step , All tasks should be broken down so that they cannot be further divided , Make the granularity of each task small enough , Then schedule according to the task priority .

Decompose the work in each project layer by layer , From project objectives （ It may be the key result ） Start to disassemble step by step from top to bottom , Until each work can estimate the duration and cost , Then set the sole responsible person for the task （ The only reason to emphasize is to prevent individual employees from slacking off ）.

If some work is not figured out for the time being or cannot be assigned to the only person in charge, you can choose to temporarily decompose it to an estimable level and determine a leader with good team awareness or leadership ability for this work , Ensure that the work can be carried out in an orderly manner .

6、 Daily check 、 Check the project progress and submissions every week

A good tool can help you reduce a lot of meeting time in this link , Because there is no need to have a meeting for half an hour every day to do this , You can always check the deliverables and the problems encountered by project members through everyone's task progress .

7、 Adjust the task objective according to the inspection 、 resources 、 speed of progress , And modify the plan

This is a great test of the ability of the project manager .

8、 effective communication

Make sure everyone understands their tasks and goals , Keep communication records as much as possible to avoid wrangling , Choose the right communication tool .

9、 incentive

They want the horses to run and they don't eat grass ” This sentence is suitable for some leaders or enterprise managers , Of course , Most bosses definitely want to get the maximum benefit at the lowest cost , It's just , Low cost is also limited , For employees , Appropriate incentives are very necessary .

As for how to establish an incentive mechanism, different people have different opinions , Not professional, so I won't talk about it anymore . however , I think the basis of incentive formulation can follow Maslow's hierarchy of needs ：

10、 tools

Using appropriate project management tools is the same as using laundry machines in our daily life , There are many ways to wash clothes , And the washing machine can help you save time to be lazy , The same is true of project management software .

Recommended reading ：

1、 Inventory of the top ten project management software at home and abroad

2、 How do I manage technical projects well ？