How to narrow the gap between project planning and implementation?

Narrowing the gap between project planning and implementation is a common project challenge . Projects with a small gap between planning and implementation are not common .

Plans are never linear , It involves a large number of variables and uncertainties , Make implementation more difficult . There is an old saying ,“ Easier said than done ”. When making the project plan , The project manager should consider the duration of each activity 、 Realistic estimates of resource needs and costs , At the same time, keep in mind the ultimate goal of the project . Despite careful and rigorous planning , But there is a huge difference between making a project plan and delivering the project according to the agreed plan .

When the project starts , The project plan will take effect . A project can only be successfully implemented after many stages . Actively identify project risks , Work with multiple stakeholders , Put mitigation measures in place , And solve the challenges encountered in the implementation stage , So as to ensure the success of the project .
 

The project manager should foresee the possible impact on the project execution time 、 Potential obstacles to cost and quality , And solve these obstacles to ensure the success of the project . The key is to understand how these gaps affect the project lifecycle , And develop strategies accordingly .

Here are some strategies , It helps to bridge the gap between the planning and implementation stages of any project ：

Start with the goal

First, clearly understand the goal . What is the ultimate goal of any project ？ Strive to successfully launch with minimal interference .

stay 8Manage PM In the project management system , The project framework enables the project manager to understand the customer's expectations from the beginning , And keep the final result in mind when planning . The project manager should always focus his time and energy on what he can control . This strategy allows clearly defined goals and objectives , And help monitor key activities .

Participation and responsibility

Before the plan begins , It is essential to involve key stakeholders and core project teams in end-to-end project planning and implementation . Communication plays an important role in ensuring that all key members are clear about their roles and responsibilities in the project, as well as the expected schedule and deliverables . This ensures that the project team understands the overall project deliverables and their role in the project . This also ensures that project team members can control the tasks to be performed .

8Manage  PM Work breakdown structure of （WBS） Real time audit tracking of each project activity or deliverable . stay 8Manage in , Planning and execution are inseparable , Real time synchronous update , A project has and has only one current plan , All the responsibilities and implementation are clear at a glance , Team members can share the latest project progress in real time .

Transparency and communication are the cornerstones of plan implementation . If everyone can see their contribution , And how it fits into the larger project deliverables , They are more likely to complete the actions assigned to them in time according to the required quality standards .

Effective business change request management

Change management is any change to the project before implementation （ For example, scope 、 Deliverables 、 Team structure 、SLA/KPI、 Schedule and cost ） Make a formal definition 、 Methods of evaluation and approval . This process needs to complete various control procedures , To ensure that if implemented , The change will have the least impact on the project objectives .

Effective change management ensures that all change activities are well planned and measured , In order to provide the right leadership for the project team at the right time 、 To guide the 、 Tools and ownership . The success of any project depends on people's acceptance of change .8Manage Provides a framework , Help the project team effectively manage problems and risks , Improve the success rate of the project .

A sound governance model

In the interim , Through synchronous meeting and report rhythm , Adopt a robust governance approach , Help maintain complete transparency , And ensure that all key stakeholders are kept informed of the progress of the project and any risks in the project / problem . Hold multi-level governance meetings regularly , Ensure that decisions are made quickly on appropriate discussions , To support any risk mitigation .

The project manager shall, according to the scope of the project 、 schedule 、 complexity 、 risk 、 Stakeholders and importance , Outline the key activities to be covered during the governance meeting .

Activities include weekly internal and external governance teleconferences 、 Steering committee meetings 、 An open forum for asking questions 、 Find a solution 、 Detailed communication and reporting matrix .

8Manage PM Provide project template and rule control , Help the project team define effective practices as a standard process , And allow the project team to standardize the implementation in an encouraging or mandatory way in the actual implementation process .

Open and flexible

Change is inevitable , But it's still hard to accept .

Project managers will face different types of projects , therefore , The project manager should be open to changes in the business environment that affect the plan , And should be able to integrate into every project . Strong adaptability and ability to correct project progress are some qualities that project managers must have .

Conclusion

How to ensure a scientific and reasonable plan , At the same time, make the project management plan truly implemented and implemented , It is an important standard to consider the success of enterprise project management .8Manage PM So that people can observe things from both static and dynamic perspectives , Grasp comprehensive information , Adjust the plan reasonably , Ensure the effective implementation of the project .