How to do a good job in project management? Learning these four steps is enough

Project management plays an important role in today's society . Millions of projects , As small as buying vegetables and cooking 、 Hold activities or courses , All the work can be regarded as a project .

The success of a project , The key is whether the project management is proper . therefore , Project management is the core of project success and , Is the soul of the project . Many multinational corporations believe that , The success of an enterprise lies in the effective implementation of project management , And project management is an important part of the whole enterprise operation .

More and more enterprises need to introduce project management , Many enterprises also take project management as their main operation mode and the solution to improve their operation efficiency .

that , How do you manage the project ？

Among many project management tools ,PDCA Circular management method is considered as one of the most commonly used tools for enterprises to improve their management level , It's also PM One of the necessary tools for us to improve the level of project management . It was first proposed by American quality management expert Dr. Shewhart , Later, it was popularized and popularized by Mr. Daiming , Therefore, it is also called daiminghuan .

It is a scientific procedure that total quality management should follow ：P (Plan)-- plan ;D（Do）-- perform ;C(Check)-- Check ;A (Act)-- The correction deals with the results of the summary inspection , The successful experience should be affirmed and popularized appropriately 、 Standardization ; To sum up the lessons of failure , Let's move on to the next one PDCA In circulation . It's no exaggeration to say , Such a management mode , It is applicable to all step-by-step management work .

Here we are. , Some people may think that just talking about theory is still space-based , Next I will combine 「 Flying item 」 Project management tools , Tell me more about how to make PDCA The circulation method is applied to project management , Help us effectively accomplish the project plan and objectives .

First step ：(Plan) plan

 

Before the project manager makes a periodic plan or goal for each project , It is necessary to conduct an in-depth analysis of the project , Find out the main contradiction , To focus on the most critical aspects ：

step 1： Analyze the status quo , Find the existing quality problems

step 2： Analyze various causes or influencing factors of quality problems

step 3： Find out the main factors that affect the quality

step 4： Main factors for quality problems , Develop measures 、 Propose an action plan

For the analysis results , According to 5W1H To make a project plan , It can better help us determine the project direction , namely ：

（1） Why make this plan ？（Why？）

（2） What is the goal of the plan ？（What？）

（3） Where to implement this plan ？（Where？）

（4） When to execute this plan ？（When？）

（5） Who will implement this plan （Who？）

（6） How to execute this plan （How？）

Based on the above requirements , We can use 「 Flying item 」 Project management tools , To create multiple settable with dates 、 Time 、 Project plan with location and background description , The key information involved in each project is listed in detail in the matters .

The second step ：（Do） perform

This is the most time-consuming part , And the most important part . At this stage , We need to ensure that project members have a correct understanding of the project objectives , And assign specific to each project member 、 Critical tasks with time constraints , Assign responsibility to individuals , Instead of verbally arranging , To ensure that the project can be implemented and promoted .

Based on this dimension , The project manager can put the project manager in 「 Flying item 」 Projects created in , Send it to other project members through the application terminal or official account , So that the whole project team can have a clear understanding of the project establishment , So as to keep everyone's goals highly unified .

In the face of task assignment , It can also be used 「 Flying item 」 The function of disassembly , Disassemble the complex target tasks at three levels , Each task can further set nodes and deadlines .

also , The project manager can also distribute to the heads of departments according to the needs of each task , Then each responsible person will send it to the corresponding team members for follow-up 、 be responsible for . thus , Implementation becomes clear 、 Clear priorities .

The third step ： Check （Check）

The project manager must regularly monitor at this stage 、 Check the progress of the project , To ensure that each work can be carried out according to the schedule , meanwhile , We must keep abreast of the implementation of the plan , And compare the actual situation with the plan , Effective countermeasures shall be taken when necessary , Make the project proceed as scheduled , Avoid delay of construction period . So it is very important to keep the project progress visualization .

Again , stay 「 Flying item 」 On , Every disassembled item , It will also automatically form 【 Venogram 】, All sub items and the person in charge of each sub item , Will be clearly displayed in the context map , Even the progress information of the task can be viewed quickly . In this way , Not only can the project manager view the logical structure of the whole task and the completion progress of each sub task in real time , Project members can also clarify their own and others' job responsibilities , Docking is more efficient . 

And in 「 Flying item 」 in , Whether it is the main item or the sub item disassembled , All have independence IM, Project members can work directly on the issues they are in IM Discuss and communicate , Will not be disturbed , And will not disturb other project members .

As the project progresses , If a meeting needs to be initiated 、 Create to-do or post announcements for others , It can also be used 「 Flying item 」 Collaboration gadgets created directly by , In addition, the meeting and to-do list will also be synchronized into the agenda of relevant members , It is convenient for project members to quickly handle .

If you have important information that you want other members to focus on , You should be able to make key marks directly , Don't worry about drowning in a lot of information . The project manager can also quickly feed back and adjust problems found in the communication process , Ensure that the project does not deviate from the track .

 

in addition ,「 Flying item 」 It also has a progress reminder function . For the tasks assigned by the project manager , Once a member makes new progress , It will also be synchronized to the dispatcher , Deliver progress information in a timely manner . Even if you don't actively ask the members , The project manager can also 「 Flying item 」 Quickly know the completion of the task .

Step four ： review (Action)

 

This stage is mainly to summarize the successful experience , Develop appropriate standards and processes to consolidate achievements , Prevent the next mistake , And put the unresolved 、 The emerging issues move on to the next PDCA Solve it in a circle , Go round and begin again , So as to achieve the purpose of stepping up .

And at this level ,「 Flying item 」 It also provides users with the function of double disk summary . When a project or plan ends , You can use 「 Flying item 」 Note taking function of , Repeat the summary of this project 、 Combination of important documents and related matters . It is equivalent to creating a separate folder for each project , When you need to review, you can quickly view the details of past projects and summarize experience , It also paves the way for the next cycle .

 

meanwhile , Each note can also be shared directly with project members , If there is a re offer summary that needs to be supplemented , You can also reply directly in the comment area below the notes . Let the whole team grow together , Common progress .

 

summary

PDCA Circulation can be said to be a scientific procedure that TQM should follow , It is also the cornerstone of a good product project . With the flying item project management tool , It can not only help us make rational and effective use of PDCA Circular management method , Let us work in an orderly manner , It can also guarantee the achievement of project objectives to the greatest extent . I hope this sharing can help you ~