Detailed explanation of word mail merge function: after merging, multiple word documents are generated and blank pages are deleted

Word Detailed explanation of mail merge function ： After merging, multiple word file , Delete blank pages

I've been doing an internship recently , I did a lot of odd jobs , therefore office Software is used a lot , I instantly feel that I can go to the naked computer examination level 2, Hahahahahaha . Today, mail merge is used for work , But it's deeper than what I learned before , So I'll write this detailed explanation .

One 、 Expected results

This is a letter template , I want to mark the yellow part, that is “ Leye County ” Replace with Excel Counties in the table , As shown in the figure below .

Is the total 21 counties , So I want to generate 21 Such a template based word file , At the same time, name all files “ About confirming Leye County as 2020 year xxx Letter of ”.

Two 、 My steps

1. First, I change the style of each part of the template , At the same time, the last saved file name I need is displayed in white text on the first line of the file , Set this line of text to title 1. The reason why the text is set to white is to coincide with the background color of the document , Achieve an invisible effect .
   

2. Then we open the outline view , Select the display level as 1 level , We can see a line of white words , This is the line of text we just modified the format .
   

3. Then we will start a common mail merge operation . First choose mail - Start mail merge - Ordinary word file .
   
   
   Then we choose to insert merge fields , Select the column of county name , Insert the county name in the part that needs to be inserted .
   
   Then we choose to finish and merge , Then select Edit single document , Will generate a total word file .
   

4. After generating a general document, we need to use the outline view to split it into multiple word file , At the same time, name each file with the first line of white font .

5. We switch to the outline view , Select the display level as level 1, Then select all levels 1.
   

6. Then we choose Show document - establish , This step is very important .
   
   After creation, we can find every title 1 A box appears around , This means that your steps are correct .
   

7. Finally, we use shortcut keys ctrl+s To preserve , Notice to create a new folder , Otherwise, it will be confused . The file name is automatically generated , That is your title 1.
   

8. Now open the saved folder , We can find that all the documents have come .
   

9. Let's open one of them to see what effect . We can find a little flaw , There is an extra blank page on the last page , Do how? ？ Delete it . But I found it was not a page break , Not directly delete Delete .
   
   I've been Baidu for a long time and think the easiest way is to On the penultimate page, right-click to select font and then select Hide , So the last blank page is deleted .
   
   

3、 ... and 、 Conclusion

So the whole process is over . I haven't had much time to learn new technology in recent internships , I'll share when I learn new skills . Goodbye .

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