In the promotion season, how to reduce the preparation time of defense materials by 50% and adjust the mentality (personal experience summary)

1. Preface

I've been with my little friend Meng for so long , It's all about technical dry goods , I haven't talked about the experience of growing up at work .

So why suddenly talk about such a topic , There are two reasons ：

1. Recently, the blogger was promoted once , In the process , Preparing the content and materials of the defense is very time-consuming and laborious , I believe it doesn't take a month for my partner to sprout 、 No change 3 The defense materials above are NB Of course. , After a defense, lose a layer of skin （ The probability is that bloggers compare dishes , That's why it took so long ）.

2. When the blogger first prepared , There are also various search related experience posts on the Internet , But there are not so many related posts , And it's not systematic .

So I came up with the idea of sharing the preparation process of promotion defense , There are some ways to precipitate , Follow up on yourself and help your little partners review Some people will be more relaxed .

This article summarizes the experience of some bloggers , Little partner Meng can make reference according to his actual situation .

The blogger hopes that after reading this article, little partner Meng can understand ：

1. The essence of promotion is always that I have the ability of the next rank before I have the opportunity to be promoted to the next rank .

2. When preparing defense materials, you should not belittle yourself

3. The defense materials should include four parts ： Personal profile & Overview of work content 、 Work achievements and experience 、 Professional influence and professional contribution 、 Future thinking and planning , The preparation idea of each module should be from problem set out , clear difficulty , obtain Solution .

Let's get down to today's topic ： How to prepare for promotion defense ？

2. The essence

Promotion is always the ability of the next rank before there is a chance of promotion . If you just do a good job at the current level , No ability to cross ranks . There is also no chance of promotion .

3. How do you ask yourself

In daily work and life , According to the next rank （ Generally, the company will have a transparent rank competency model ） Do what you are asked to do . Clarify the level of business needs in the next job level ？ How far does technology need to go ？

4. How to prepare defense materials

4.1. Adjustment mentality

Bloggers believe that the most important thing is not to belittle yourself .

On pulse and other major forums , Every promotion season , One of the biggest questions bloggers can see ： I feel like I haven't done anything this year , Or do some chores , Promotion defense PPT What do you want to say in ？ Promotion materials have nothing to say , What if the content is not rich enough ？.

In fact, bloggers also had this idea at the beginning , Now recall , The main reason why bloggers first came up with this idea is ： When looking back on what we have done in the past year , It doesn't feel like much NB Things can go to Defense materials It's written in English . This may be an idea that is easy to come up with by technical partners . But then I realized that this idea was wrong . because ：

1. If you can get this promotion opportunity , It shows that the ability and work results have been leader I've accepted , also leader Recognize that you have the ability to the next level

2. Familiar technical solutions used by myself , Although I think it's nothing NB Of , But in fact, in the eyes of the judges, it may be a very NB The plan , Even compared with the industry, it is a leading technical solution

3. You think you may not have done anything this year , But in fact, it may have done a lot of things （ It mainly refers to some implicit work results ）, Not just Designed xx Technical solution

About the first 1 Needless to say , The following two sections mainly talk about section 2,3 spot .

4.1.1. The technical solution you are familiar with is actually very  NB

First of all, let's take a look at the mental journey of my little partner , Familiar technical solutions used by myself , Put it in the moment and think , My little partner Meng may think that this scheme was born naturally at that time , That's why I think this plan is not feasible now NB, I don't know how to write on the defense materials .

But this idea is wrong .

Because the birth of all technical solutions was accompanied by a difficult problem in the scene at that time , And compared with the industry, it may be a leading technical solution . Therefore, little partner Meng can follow this idea to add the problems and solutions at that time to the defense materials , So you don't feel like there's nothing to say .

4.1.2. The success of the project is not just due to the technical solution NB

The success of a project , It's certainly not just Used too much NB How difficult the technical architecture solves This factor , There are many other things that are easy to ignore Important factors , give an example ：

1. Before project development ： Reasonably arrange the timeline of the project ： give an example , How to reasonably arrange the timeline of the project , So as to deliver on time

2. Project under development ： Boundary division of the project ： give an example , How to divide your own project group and other cooperation groups , Thus contributing to the efficient completion of the project

3. After the project goes online ： Quality assurance mechanism of the project ： give an example , What kind of guarantee scheme is used to achieve high quality after the project goes online

We can think deeply , In fact, sometimes compared to Used too much NB How difficult the technical architecture solves Come on , The blogger listed above 3 This point may be a more important factor contributing to the success of this project . These contents can be organized into the defense materials , In this way, there will be no worry that the content of the defense materials is not rich enough .

tip ：

In fact, sometimes you can take some work done by others to enrich your defense materials .

4.2. What you need to know before preparing materials

Here are some precautions when preparing defense materials ：

1. Clarify the requirements of the next rank ： Examine whether you have met these requirements , Or on what projects have demonstrated these abilities , These projects will become the material for defense materials in the future .

2. Think about the content of the defense materials from the perspective of the judges ： We need to know who the judges are , Whether it is something in the same field with me , When it comes to subsequent defense materials or preparation of defense contents , Whether the concepts involved need to be expanded a little . give an example , For example, want to reflect real-time computing Flink State management in is very complex , But if the judges do offline data , They don't actually have much contact with state processing , So I have to consider explaining why state management is complex , Why is state management difficult . If my judges themselves do real-time calculations , So here I can briefly introduce , There's no need to explain so complicated .

3. Promotion defense is not technology sharing ： The prepared content should be able to explain clearly to the judges , Make it clear that this is a promotion defense , Not hard core technology sharing （ Hard core technology sharing is generally aimed at a certain point, reflecting the depth ）, It's not teaching others . It is mainly to prevent the young partner from sprouting when preparing the defense materials , The content of the material deviates .

4. The judges are concerned about my ability to solve problems ： The judges are concerned about whether their ability to solve problems has reached the next level , Therefore, the content of the defense is to focus on the process of doing the project , Including my analysis process , The process of analyzing difficult problems , The process of solving difficult problems , Instead of simply introducing the final results of the project , The result is just the final embellishment , Is not the point .

5. All work needs to be valuable , Targeted ： All the work described in the defense process needs to be valuable , Targeted . It needs to be done in a way Problems encountered → solve the problem To describe , Because there can be no solution to the problem out of thin air . No, I don't recommend not introducing the background 、 The problem analysis process directly refers to the solution .

6. Pick the point ： Time is precious , It is impossible to finish all the problems and solutions , Pick the key points that can highlight your ability and say . The amount of information in the defense materials shall not explode , The judges themselves may not understand this part of my content , If I said a lot , The acceptance of the judges will drop sharply .

7. Quantification of results ： One of the easiest ways to show that I do well is to quantify the results , For example, what has been optimized , Then the effect of optimization should be reflected , give an example ： after xx Optimize ,xx Of CPU Usage has decreased 50%.

8. Pay attention to the way to reflect the size of the work ： The responsible things should be reflected in a modular way as far as possible , Can't say too little , The jury believes that there is no technical content , Or there's no value . Take a counterexample ： Responsible for developing xx indicators . Another positive example ： Responsible for the development of xx modular . indicators and modular The two words make people feel different .

9. Don't go beyond your current rank and say too much ： You need to speak from the perspective of the current rank and the next rank , It is not recommended to say too many things beyond your responsibility and ability , for instance , If you are a fresh student, you will be promoted , If you talk about what other old people in the guidance group have done in the whole process , The judges will think whether the respondent has pulled himself too high , I also think there is something wrong with team management , How can a novice teach an old hand .

10. The defense materials shall be marked in red and bold with caution ： When making defense materials , Little buddy Meng sometimes goes back to bold and red some fonts that he thinks are important , But be sure to think clearly about the logic marked in red , You need to try to explain why it is marked in red and bold , Otherwise, when it's marked red , In the course of the defense , Don't explain the logic marked in red , The jury was stunned .

11. The content of the defense materials should be simple and easy to understand ： Don't write a sentence that you can't understand Internet Slang On the defense materials

12. Try to write phrases in the defense materials ： It's easier for the judges to understand

13. Draw a line between working with others ： If it involves working with others , To be sure 、 Draw clear boundaries , Let the judges know what I did in the project . It's impossible for all the work to be done by one person .

14. PPT Try to reflect the problem and the corresponding solution on the same page ： There will be a sense of separation between the two pages . If you can't write down a page , Then the problem should also be reflected on the next page .

15. Written in the defense materials 、 Every sentence in the defense process may become a problem for the judges ： After finishing the defense materials , Be sure to review the defense materials , Try to think as much as possible about which part of the material the judges may ask what kind of questions , Think more about the answers to these questions .

4.3. What should be included in the defense materials

With PPT For example , It usually includes the following parts .

1. Personal profile & Overview of work content

2. Work achievements and experience

3. Professional influence and professional contribution

4. Future thinking and planning

4.3.1. Personal profile & Overview of work content

Personal profile & The summary of work content is mainly to let the judges know what direction I am doing , What projects have you been involved in , Which one is currently in charge of .

1. Personal profile ： It mainly introduces when and what projects have been done in what company ？ For example, in 2015 year 5 month - 2016 year 5 What data projects are you responsible for in Alibaba in June .

2. Overview of work content ： It mainly introduces the current work content and responsible work . You can simply select several work modules in charge of key projects , Make a corresponding introduction .

4.3.2. Work achievements and experience

This part mainly introduces and highlights your problem-solving ability , Mainly introduce the key projects and difficult problems to be solved . Let the judges know how I analyze the problem 、 solve the problem 、 And what you did on the project NB Things about . You can introduce one or two projects （ The two projects need to focus on each other , For example, the first project reflects the technical scheme NB, The second can reflect the Guarantee Scheme NB）.

It can be introduced through the following points .

1. Project background ： The main purpose is to let the judges know what the project does , It includes The background and objectives of the business itself , I am responsible for the positioning and objectives of the module （ Explain why I am responsible for the module , What is my module doing in this project , Its importance ）.

2. Demand analysis and difficult problem analysis ： from Demand and business guarantee requirements set out , Analyze the business characteristics and the current capacity status of the group , To make it clear Difficult questions （ What are the difficulties and challenges in business ？ What are the technical difficulties and challenges ？）. For example, you can also start from the business , For example, business is getting harder and harder year by year , The previous technical solution does not meet the business requirements , What are the difficulties ？

3. Solutions to difficult problems ： Mainly around the above difficult problems , Solve the problems one by one , When making defense materials , We need to pay attention to the logical relationship of problem solutions , No, just list the problems and their solutions . Can revolve around a technology \ Business framework diagram , To introduce the solutions to these problems and the positioning of the solutions in the framework .

Notes:

It should be noted here that our solutions may be very many , But you don't have to say it all , List , Because the time for defense is limited , There is not so much time to make everything clear , So we need to focus , Say the key points that can reflect our ability .

4. Project results ： You can simply take it , For example, I'm in Data construction What did you do on the , What goals have been achieved ？ stay Data assurance 、 Data precipitation 、 Knowledge dissemination What did you do ？

4.3.3. Professional influence and professional contribution

Here we need to pay attention to , Because all work needs to be valuable , Targeted , Result oriented , It will be helpful for our future work . Therefore, in the defense, we also need to start from solving problems or achieving goals to say influence and contribution , Expand your influence and make professional contributions with purpose , Instead of simply saying what influence and contribution they have .

It can be said around the following three aspects ：

1. Technology evolution ： What technical architecture has been promoted 、 Tool chain 、 Engine optimization , What problems have been solved , In what scenario , The breadth of application , How much human efficiency has been improved , How much performance has been optimized （ List some numbers ）

2. Knowledge precipitation ： What methodology precipitated 、 What document 、 What tools , What kind of guidance is there to help the follow-up work 、 Suggest 、 help （ For example, as a standardized scheme ）.

3. The spread of knowledge 、 Knowledge sharing ： What do I share outside the company ？ Then it reaches the output of technical influence . Shared things within the company ？ Including technology sharing inside and outside the group , Technology sharing within the communication group . How many people have been instructed to do what , How many things have been done , To help others be more efficient 、 What kind of development is standard .

4.3.4. Future thinking and planning

The future plan is mainly Stand in your current role Let's go and say . Something too big to say .

Thinking can be the current pain point , Future planning .

It can be said from the following three angles ：

1. From a business perspective ： For example, what kind of problems are encountered in the business now , Or what kind of problem has not been solved , How can I solve these problems in the future （ For example, how to achieve low cost or more efficient ？）

2. From a technical point of view ： What plan is not mature at present , Then what kind of optimization should be done in the future （ For example, what is the depth of technology research at present 、 The breadth is not enough , How to conduct in-depth and extensive exploration and research in the follow-up ？）

3. In terms of personal influence ： For example, the follow-up can be from outside the company , How to improve personal influence inside and outside the company （ For example, I can share some technology , Share some articles , Offer some courses ？）

5. summary

Explain again , Promotion is always the ability of the next rank before there is a chance of promotion . So if you want to be promoted , We must not just stay satisfied with the status quo .