For invoice processing DocuWare, cast off the yoke of the paper and data input, automatic processing all the invoice received

DocuWare for Invoice Processing fully automates your invoicing process, from data capture to approval to generating transaction records for direct posting to your accounting or ERP system.

It combines modern process expertise with our zero-compromise cloud and mobile apps, eliminating waste from manual processes and refocusing your teams on strategic, profit-driven projects.

According to APQC (American Productivity and Quality Center), businesses pay up to $12.50 per invoice to process.Delays and headaches are not surprising when you consider the flow of paper and electronic invoices in different formats, with different accounting details, requiring too much manual entry.But this can be solved.

Now you can:

• Automatically digitizes and reads incoming invoices and matches them to purchase orders
• Approve work according to your business rules to speed up the process
• View and approve invoices from any mobile device
• Record approved and GL-coded invoices back to your accounting or ERP system with a simple export process
• Maintain a secure, organized and searchable archive of invoices for auditing and budget planning

When you migrate to DocuWare for invoice processing, it only takes a few days to be up and running.

Automated Invoice Processing
DocuWare for Invoice Processing provides a fast path to hassle-free invoice management and long-term business value.

Digitize all paper invoices first, then trigger approval workflows based on your business rules to ensure accurate and fast processing.Automatically check mandatory data, purchase orders, duplicate invoices and quickly onboard new suppliers.Integrate directly with your accounting or ERP system to eliminate duplicate data entry and manual errors.

The solution offers many productivity benefits:

• Capture, sort and archive invoices from any device or in any format (scanned paper, email, mobile capture, etc.) in an easily searchable file structure.
• Extract details from all invoices, easily enter your G/L accounts and cost centers, and use DocuWare Smart Indexing to automatically match corresponding POs.
• Eliminate manual operations with automatic approvals based on vendor-related QuickMatch or consistent three-item (Ledger, Ledger, and Ledger) alignment.
• Send invoice approval requests based on amount, supplier name, or cost center (including multiple levels).Configurable workflows support approval policies while automating the delivery of information to decision makers.
• Generate transaction records for your ERP system, eliminating duplicate data entry and greatly reducing errors.
• Automate the supplier onboarding process.
• No need to search for purchase orders, shipping documents, and information needed for processing.
• Use the annotation feature to record annotations directly on the invoice image.
• Maintain compliance and a complete audit trail with transparent approval history, automatic document filing and encryption.
• Integrate with SAP Business One, SAGE, Microsoft Dynamics, QuickBooks and other systems to archive and find documents directly from ERP.
• Process invoices in a timely manner, take advantage of early payment discounts, gain greater control over your cash flow management and build better supplier relationships.

DocuWare is top notch

• A true multi-tenant SaaS solution built on Microsoft Azure with high reliability, scalability and security
• Designed to transform manual, paper-centric processes into fast digital workflows
• Famous for ease of use and straightforward implementation
• Subscription model eliminates upfront investment and provides instant ROI
• Rich experience in HR digital transformation

“DocuWare has been a key factor in helping us better serve our clients’ accounting needs over the past few years. Since implementing the Accounts Payable workflow, our accounting team has reduced the average time it takes to process a batch of invoices from just over a dayIn less than an hour. Productivity improvements allow us to pay suppliers and bill customers faster. All these new efficiencies are helping us grow in a healthy way.”

——Julie Priest, COMFORT SYSTEMS, USA