How does the project manager write the weekly summary and weekly plan?

When writing a weekly report, you must first understand the main structure of the weekly report of the project ：

1、 Overview of this week
Make an overall exposition of the situation this week , It can reflect the current project situation . If leaders don't have time to look carefully , Just look at this ok 了 . Be sure to have a high overview , But it can't be empty .

• As of this week , The overall completion of the project 70%, The completed workload exceeds the project plan 10%.
• The second stage acceptance of the project is completed , The business process of the second customer payment has been started , The payment is expected to be received next week 2000 Ten thousand yuan .
• From next week, it will enter the third stage, which is expected to total 4 Weekly project delivery . Communicate with other customers 、 Supplier supplies 、 Business payment, etc. shall be carried out normally as planned .

2、 Major events

Mainly list milestones or major events .

• 6 month 10 No. passed the second stage acceptance successfully .
• 6 month 11 Complete the third stage of demand confirmation with Party A's project management committee .
• 6 month 14 Complete the payment of outsourced equipment on the day .

3、 Project progress

according to Gantt Chart The way , List the position of the work completed by this week in the overall project . Is it ahead of or behind the project plan , Progress compared with the previous week . if necessary ,PWS The main work content divided is also reflected accordingly .

4、 The current problem 、 Risks and Solutions

List the current business 、 resources 、 Time limit 、 cost 、 Quality problems or risks , And give a practical action plan . There is a need for leadership or department assistance , Column write “ Required support ” This part .

5、 Next week's work plan

SMART principle , It corresponds to the goal of next week in the project plan , Break down to specific work , Time node 、 Those responsible 、 Cooperate with people . This part is not a very detailed list of the division of labor of the project technology or engineering , It should include business 、 technology 、 purchase 、 Supplier management and other aspects of the work plan .

When writing a weekly report, you must pay attention to the following points ：

1、 If it is a single project, the weekly summary and plan are as follows

• Project overview ： Percentage of progress , Current progress status . Summary of completion this week , And the outline of the plan for next week .
• problem & risk ： describe 、 Processing progress 、 Next step work plan 、 Help needed 、 Planned resolution date
• Quality indicators ：( To the testing phase ) test bug Number and degree of convergence .
• Project details ： Gantt chart can be used to show the progress of the task ( The completion of this week and the plan for next week )
  
  2、 The weekly summary and plan of multi project are as follows ：

It is usually summarized and reported in tabular form . such as ： Project name 、 Basic information of the project 、 Milepost 、 Project status 、 Project progress ( Including the progress of this week and the plan for next week , Write in two paragraphs )、 risk & problem 、 Need help 、 Members of the project 、 Other remarks .

You can also use excel Graphics function in , This information is clearly displayed graphically .

Main contents of daily work plan

1、 Analyze what to do

In a project , First of all, make a good project plan , The project manager uses the project management tool progress cat Gantt chart to refine the project plan , Define project objectives , Determine the start and end time of the project .

2、 What to do first, then what to do

There are priorities , The importance and emergency procedures of a matter directly determine its priority . Although many things are threatening , But it does not mean that we must deal with it immediately , Some things just lie there quietly , It doesn't mean “ Wait until you have time ”.

3、 Who will do it?

According to the project plan , Assign tasks to team members . If the project manager is busy 、 Subordinates are too idle , That means you have done too much for the project manager , Don't compete with your subordinates . At the same time, we can know the completion of project members' tasks at any time through the progress cat , Avoid task timeouts , Cause project delay .

4、 How to make work more effective

Do not do 、 The problem of when and who will do it has been solved , The rest is to solve the problem of how to make the work more effective . The project manager should cultivate the working ability and communication ability of team members , Personal ability and teamwork , The impact on the project is essentially .

5、 First quadrant ： Important emergency

This kind of thing is often burning , Priority must be given first , Otherwise, the project will be significantly affected .

6、 Beta Quadrant ： Important but not urgent

Such things are generally preventive The job of , It has great influence , For the existence and development of individuals or enterprises and the establishment and maintenance of the surrounding environment , Are of great significance .

7、 The third quadrant ： Urgency doesn't matter

These things are urgent but not important , Therefore, the events in this quadrant are very deceptive , These unimportant events are often because of their urgency , It will occupy a lot of valuable time .

8、 Quadrant four ： It's not urgent or important

This kind of thing seems to be the last thing to do , Mostly trivial things , There is no urgency of time , It's not of any importance .