Graphite document: four countermeasures to solve the problem of enterprise document information security

Have you ever received such a call , The other party can say your name accurately 、 Schools attended 、 The year of enrollment and the mobile phone number you used , Then tell you that you opened campus loan when you were in College , Now we need to close the campus loan according to what he said , Otherwise, it will affect your personal credit .

Although you have never opened a campus loan , But I can't help wondering if I opened it unintentionally ？ So I'm ready to operate according to the other party's words , But after hanging up, you immediately received another call ：“ Hello , I'm an Internet policeman , You just received a fraud call ……”

In addition to the above personal information disclosure , Enterprise information is always exposed to the risk of disclosure , Related information leakage events are not uncommon .

Many traditional enterprises even “ hide one 's troubles and take no remedial measures ” Choose to abandon the digital way of working . This one-sided approach is naturally undesirable , But how can we ensure that the file data assets of the enterprise organization are safe and controllable ？

Graphite Of Enterprise document life cycle safety management and control system , adopt Control and control 、 early warning 、 Remedy 、 trace  4 Big Countermeasures , It can effectively reduce file security risks , Eliminate the leakage of document information , And it's very simple .

01 Control and control ： Give consideration to document security and circulation

A common requirement of modern office is ： In the traditional office scene , The documents are scattered and stored in the hands of the heads of each group , The boss wants to check the summarized documents , You need to ask for documents one by one , Efficiency is very low , So we need to create team space after modern office , So that the relevant person in charge can obtain the required information faster and more conveniently .

But after realizing this requirement , We have another problem ： Part of the data belongs to sensitive information , If only a few people in charge can see it , And groups cannot view each other's data , How to achieve this ？

Graphite The multiple permission system of can solve the problem of file Both safety and circulation The problem of .

First , We can create one 「 Team space 」, Add boss as 「 managers 」, Add the entire department as 「 Read only collaborators 」; Then create folders for each group , For example, South China 、 North China, etc .

In South China folder , Set the upper level directory collaborator to 「 No authority 」（ That is, the whole sales department can't view the South China folder except the sales head and the boss ）, Again Add South China group separately as 「 Read only collaborators 」, That's it “ In addition to the department head 、 Besides the boss and the members of the South China team , Other members cannot view the South China folder .”

Space permission settings

If the enterprise wants to be in each group of folders , Only the team leader can download files , Other members can only see , Can't download ”, Can pass 「 Advanced permission settings 」 Cancel the inheritance relationship of the parent directory , Also cancel the download permission of other roles , Then add group leaders manually , In this way, the differentiated permission configuration in the same folder is realized .

Advanced permission settings

Empathy , Considering all the complexities , Enterprises can also set who can print the document just like setting the view permission 、 Who can copy 、 Who can create a copy and so on .

Finer granularity permission settings , Graphite can also support . Take the cells of a table as an example , If the enterprise wants some cells in a table , All staff can view , But only the sales department can edit , Then you can set these cells separately 「 Lock permissions 」, Add 「 View only 」 jurisdiction , Add 「 Can edit 」 Permissions can be .

Lock cell

As small as a cell , Big to team space , Fine permission configuration can be carried out in Graphite Documents . By combining , Enterprises can customize a safe and flexible management and control system according to their own business scenarios , Maximize the free flow of enterprise knowledge on the premise of ensuring safety .

02 early warning ： The operation warning setting controls the file security risk to the minimum

Suppose an employee is about to leave , Downloaded some working files to take away , Because the files are only stored in the employee's computer , The enterprise does not know that the employee downloaded multiple files in a short time , I don't know. TA  Which files have been downloaded , This has buried an indefinite bomb for the security of documents .

stay Graphite document , Managers can use 「 File security warning 」 Set the maximum number of exported files per person per day , If there is an employee operation that triggers this number , The system will immediately send an email notification , Managers can know the operation dynamics of employees in time , And quickly judge whether the employee's behavior needs to be stopped according to the information in the document .

File security warning

It's not just an early warning of downloading , stay 「 File security warning 」 In the settings panel , You can also print 、 Open shared file 、 Create a copy and other operations to set the alert . For enterprises with more classified businesses , The real-time early warning mechanism can help enterprises control the file security risk to the minimum .

In the future, graphite will also launch a risk control engine to monitor sensitive words and abnormal behaviors , It can automatically judge dangerous operations , Temporarily disable high-risk accounts , Nip the accident in the cradle .

03 Remedy ： File recovery 、 Authority modification and other functions , Minimize potential losses

If an employee deletes all important documents when leaving , If these files are stored in Graphite document Enterprise account , Managers can use 「 Locate the operator 」 Quickly recover deleted files , Minimize the negative impact of file loss on the business .

Restore the file to the custom location

If an employee fails to properly hand over work documents when leaving , The manager can directly assign the handover person to get these documents , Avoid poor handover affecting the follow-up work of the successor , Affect the smooth transition of business .

Account number handover of resigned employees

If an employee discloses confidential internal documents of the enterprise , Managers can also uniformly manage all open link files in the background , Modify file permissions , Avoid files being viewed by unauthorized personnel .

In graphite document , The manager has the right to operate all the files of the enterprise , Like a “ Invisible hand ”, Implement a series of remedial measures , Minimize the negative impact of accidents on business and enterprises .

04 trace ： The accident scene can be restored , Personnel can be located

If confidential documents have been distributed to the Internet , Enterprises should review and hold accountable for this accident , But the path of file leakage is unknown , The responsible person is unknown , I don't know where to start .

stay Graphite document , Enterprises can view 「 The operation log 」, Directional query any time period 、 Operation records of any operator or any document , Include delete 、 Copy 、 Sign in 、 export …… Even open public links and other operations , Then search and filter to restore the accident scene and the person in charge , Location problem , And then make targeted improvement measures .

Trace the operation log and editing history

 

---

As Cloud store partners , Graphite document Private deployment services are also provided —— Deploy the whole graphite office suite and overall services on the enterprise's own servers , Support for public clouds , Private cloud and its own computer room , Under the premise of independent control of enterprise data , Use graphite office kit , And support the adoption of API Connect with the existing system , Effectively link the existing system with graphite office suite , Greatly improve the file security of enterprises , It can also meet more customized business scenarios .

Product links mentioned in the article ： Graphite document SaaS edition

【 Huawei cloud store —— innovation , So let's start here 】

---

  Writing graphite 、 A big moon

Editor: a big moon