How to make ERP inventory accounts of chemical enterprises more accurate

Two accounts are common in chemical enterprises

“ Our employees don't believe they are ERP（ Enterprise Resource Planning ） The number seen in the system . All the data will be checked again .“ In some ERP Chemical enterprises that have been online for more than half a year usually hear IT The person in charge gave feedback like this , also , With it is about ERP Some negative comments about the unreliability of the system .

One of the manifestations is , Many chemical production and manufacturing enterprises ERP There are two accounts during the implementation process and even after the launch ： Manual account and system account ,ERP Isn't it to improve the efficiency of enterprise management ？ Why does it strengthen the workload of employees . Two accounts will lead to ERP The project cannot completely replace the manual account , It will even be discarded .

Of chemical enterprises ERP Why inventory accounts are not credible ？

Everyone to ERP The data of the system is suspicious , Because there is a discrepancy between the accounts and the actual , There are blind spots for management .

1. The salesperson goes in and out of the warehouse at will to take samples for customers , There is no need to provide the necessary documents for the transaction
2. Inventory is transported or brought to trade shows , Ask for full return ; But the returned quantity is rarely the same as the checked out quantity
3. Cancellation 、 damage 、 The quantity discarded or destroyed is not carefully recorded ,ERP No updates

There's a lot more ......

How to control warehouse management

The following are warehouse management suggestions for the listed phenomena ：

1. Restrict access to the warehouse  

Middle and senior managers of the company should be aware of ： If you don't give the warehouse keeper the tools and authority to control their inventory , So it's really unfair for inventory controllers or warehouse managers to be responsible for their inventory . Enterprises may need （ Or maybe not ） Set physical fence around warehouse operation , however , Enterprises need to restrict those who have the opportunity and privilege to pick in the warehouse , Someone who moves or stores inventory . Warehouse operators should be well trained , With the warehouse management process and system regulations , Must be performed in the corresponding transaction ERP operation . Other personnel , That is, personnel who have not received training in standard operating procedures for inventory control , Unless accompanied by authorized personnel , Otherwise, it should be restricted from entering the warehouse .

1.   Create and manage logical areas and locations in the warehouse  

generally speaking , The warehouse space of the company is very large , It's hard for anyone to put every inventory unit （SKU） Actual location of （ In the warehouse ） Keep it in mind . therefore , Own area 、 passageway 、 Logical layout of shelves and storage locations , Make it easier for your employees to directly pick or store items in the right place . It also allows you to ERP The system displays the quantity of each item to the user according to the location .（ Be careful ： Not every warehouse can prove the rationality of regional setting . however , Most warehouses will benefit from logical classification , It can better control and improve the accuracy of warehouse accounts .）

1. Integrated warehouse SKU

As long as circumstances permit , The warehouse should give as much as possible SKU All quantities of are saved in one location , For easy tracking . however , There are some logical exceptions to this rule . for example , For a large number of fast-moving SKU It is completely reasonable to provide alternate storage locations , You can place a certain amount of inventory on the picking location . Put some in a certain place SKU Broken packaging （ for example , Open cartons or partial pallets ）, Place undamaged packaging in another location （ for example , Full tray ）, Allocate and place , To differentiate , It's also necessary .

   Of course, the strategies and skills to improve inventory accounts are more than those mentioned above , The key point of the article is , Chemical enterprises ERP The rights and responsibilities of inventory transaction management should be equal , There can be no blind spots in business management , This is to improve the reliability of inventory , It's also a guarantee ERP Long term operation , The key to truly realize the digitalization of enterprise management .